Canva

Your assistant can list the designs in your Canva account, including the ones shared with you rather than created by you, filter that list by a search term, and pull the metadata behind any single design: owner, thumbnail, and the edit and view links. The useful version is not the count. It is finding the four near-identical versions of the same one-pager and working out which one people are actually opening. Nothing is created or changed by asking.

What you end up with. A written inventory of your designs with owner and links, and the duplicates named so you can decide which one is canonical.

Start with it bringing you the information and you deciding.

Never without. Read owner as the Canva account that created the design, not as the person responsible for the content. Designs made in a shared account or copied from a template all report the same owner.

Built on: Fetch current user details / List User Designs / Fetch design metadata and access information

Yes, and the order matters. It can first ask Canva which formats that specific design supports, because a presentation and a video design do not offer the same set, then start the export and poll until the file is ready. What comes back is a download link per page. Canva expires those links after 30 days, so treat them as a handoff, not as storage.

What you end up with. A finished export in the format the design actually supports, with the download links in hand.

Start with it bringing you the information and you deciding.

Never without. Never treat an export as a snapshot you can come back to. The download URLs stop working after 30 days, so anything you need to keep has to be saved somewhere else the same day.

Built on: Get design export formats / Start design export job / Get design export job result

Canva can import PDF, Word, PowerPoint and Excel files, plus PSD and AI files, and turn them into editable designs. The connector covers both routes: upload the file directly, or point Canva at a publicly reachable URL. Both run as background jobs, so the assistant starts one and then polls until it reports success or failure before telling you where the new design is.

What you end up with. An editable Canva design built from the file that arrived, with its edit link, or a clear failure if the format did not convert.

Start with it doing the work and checking with you.

Never without. Never use the URL route for anything confidential. That path requires the file to be publicly reachable for Canva to fetch it, which means it is reachable by anyone who has the link while the job runs.

Built on: Create Design Import Job / Retrieve design import job status / Create URL Import Job / Get URL import job status

Canva can create a resized copy of an existing design at new dimensions, keeping the content where it fits. Each size is its own job, so the assistant runs one per format and reports the new design IDs as they finish. Two things to know before starting. The original is untouched, because resize produces a copy. And Canva restricts this to Pro and Enterprise accounts, which the assistant can check first by reading your account capabilities rather than failing halfway through.

What you end up with. One new design per size, each with its own edit link, and the original left exactly as it was.

Start with it doing the work and checking with you.

Never without. Never publish a resized copy without looking at it. Canva preserves content where it can, and where it cannot the text overruns the frame or the focal point of the image ends up cropped out.

Built on: Get user capabilities / Fetch design metadata and access information / Create Design Resize Job / Retrieve Design Resize Job Status

It can upload image, video, audio, PDF and font files into your Canva content library, either from files you hand it or from public URLs, then wait for each upload to finish and read back the asset ID and metadata. Assets in the library are what designs and templates draw on, so this is the step that turns a shoot or a brand refresh into something a designer can reach for.

What you end up with. The files in your Canva content library with their asset IDs recorded, ready to drop into designs.

Start with it doing the work and checking with you.

Never without. Confirm you have the rights to the images before they go into a shared library. Once an asset is in the team library, people use it without asking where it came from, and licensed stock from a previous project is the usual way that goes wrong.

Built on: Create Asset Upload Job / Fetch asset upload job status / Create URL Asset Upload Job / Get URL asset upload job status / Retrieve asset metadata by id

It can create folders, including nested ones inside your projects or uploads, rename them, list what is already inside a folder by item type, and move a design or an asset into a chosen folder. Canva has one behavior worth knowing here: an item that sits in more than one folder cannot be moved through the connection and returns an error, so those have to be handled in the Canva interface by hand.

What you end up with. A campaign folder structure that exists in Canva, with the relevant designs and assets moved into it and a list of the items that could not be moved.

Start with it doing the work and checking with you.

Never without. Never let it reorganize a folder other people work out of without telling them first. Moving a design changes where colleagues find it, and the only signal they get is that it stopped being where they left it.

Built on: Create folder / Retrieve folder details by id / Update folder details by id / List folder items by type with sorting / Move item to specified folder

It can start a comment thread on a design and reply to an existing one, and read the thread and its replies back, so a round of notes can be written from where you already are. Canva caps a thread at 100 replies. This part of the connector runs on Canva's preview API, which Canva itself says can change without announcement and is not meant for public integrations, so treat it as useful for your own team rather than as something to build a client process on.

What you end up with. Your notes posted on the design as comment threads the designer sees in Canva, with the thread IDs recorded.

Start with it doing the work and checking with you.

Never without. Read the comment back before you consider it sent. A comment on a design is visible to everyone with access to that design, and phrasing that reads as shorthand to you reads as a verdict to whoever made it.

Built on: Create design comment in preview api / Create comment reply in design / Get designs designid comments threadid / Get design comment thread replies

It can list what is in a folder, read an asset's metadata, delete an asset, and delete a folder. Canva's own description of both is worth taking literally. Deleting moves the item to trash the same way the interface does, deleting an asset does not remove it from designs that already use it, and deleting a folder also reassigns other people's content out of it into their own top-level projects. Run it in two moves: have it list exactly what matches, read that list, then approve that set.

What you end up with. The unused assets and folders cleared, and a saved list of every item removed with its name and ID.

Start with it doing the work and checking with you.

Never without. Never approve a deletion described only as a rule, and never delete a shared folder without warning the people who work in it. Canva moves your content to trash but reassigns everyone else's out to their top-level projects, so their files leave the shared structure and land somewhere they will not think to look.

Built on: List folder items by type with sorting / Retrieve asset metadata by id / Delete asset by id / Remove folder and move contents to trash