DOC QW-BUILD-01 / FIELD MANUAL

Tick the tools you personally open in a normal week. The blueprint is built from that selection and nothing else. Every win listed is a feature inside a tool you already have, so there is nothing to buy and no IT ticket to raise.

21 tools, 42 wins, 19.3 hours a week if you selected everything. Minutes are estimates for one person at typical volume, not measurements.

01 / EMAIL –

Gmail – Gemini for Gmail 2 wins · est 75 min/wk 60 actions your AI can run, 28 of them read only Outlook – Microsoft Copilot 2 wins · est 60 min/wk 295 actions your AI can run, 112 of them read only Superhuman – Superhuman AI 2 wins · est 60 min/wk Not in the connector catalog, so we have not checked what it opens up

02 / CALENDAR –

Google Calendar – Gemini 2 wins · est 25 min/wk 44 actions your AI can run, 17 of them read only Outlook Calendar – Microsoft Copilot 2 wins · est 40 min/wk Not in the connector catalog, so we have not checked what it opens up Reclaim.ai – Reclaim AI 2 wins · est 80 min/wk Not in the connector catalog, so we have not checked what it opens up

03 / MEETINGS –

Zoom – AI Companion 2 wins · est 60 min/wk 90 actions your AI can run, 50 of them read only Google Meet – Gemini notes 2 wins · est 60 min/wk 15 actions your AI can run, 12 of them read only Otter.ai – OtterPilot 2 wins · est 70 min/wk Not in the connector catalog, so we have not checked what it opens up

04 / DOCS & NOTES –

Google Docs – Gemini 2 wins · est 55 min/wk 41 actions your AI can run, 6 of them read only Notion – Notion AI 2 wins · est 60 min/wk 55 actions your AI can run, 25 of them read only Microsoft Word – Copilot 2 wins · est 55 min/wk Not in the connector catalog, so we have not checked what it opens up

05 / SPREADSHEETS –

Google Sheets – Gemini 2 wins · est 70 min/wk 45 actions your AI can run, 13 of them read only Excel – Copilot 2 wins · est 50 min/wk 54 actions your AI can run, 25 of them read only Airtable – Airtable AI 2 wins · est 50 min/wk 24 actions your AI can run, 7 of them read only

06 / PROJECT MGMT –

Asana – Asana AI 2 wins · est 55 min/wk 153 actions your AI can run, 80 of them read only Jira – Atlassian Intelligence 2 wins · est 40 min/wk 97 actions your AI can run, 69 of them read only monday.com – monday AI 2 wins · est 45 min/wk 122 actions your AI can run, 44 of them read only

07 / CHAT –

Slack – Slack AI 2 wins · est 65 min/wk 164 actions your AI can run, 70 of them read only Microsoft Teams – Copilot 2 wins · est 50 min/wk 157 actions your AI can run, 67 of them read only Google Chat – Gemini in Chat 2 wins · est 30 min/wk 45 actions your AI can run, 21 of them read only

One more thing

How much have you handed to an AI before? This is about what you have done, not about how capable you are, and it changes which suggestions are worth showing you rather than sorting you into anything.

Not much yet Some, on my own work Regularly, including things that matter

Skip it if you would rather not say. You will see everything.

Not sure what you have? The directory covers 589 apps and shows which of them ship AI you can switch on yourself.